{"id":2446,"date":"2022-02-23T08:10:00","date_gmt":"2022-02-23T08:10:00","guid":{"rendered":"https:\/\/gitprotect.io\/blog\/?p=2446"},"modified":"2024-02-28T08:39:27","modified_gmt":"2024-02-28T08:39:27","slug":"10-ways-to-improve-your-jira-project-management","status":"publish","type":"post","link":"https:\/\/gitprotect.io\/blog\/10-ways-to-improve-your-jira-project-management\/","title":{"rendered":"10 Ways to Improve Your Jira Project Management"},"content":{"rendered":"\n<p>One of the most effective tools for managing projects is Jira. This powerful software originally was created as a way to report bugs. However, over time it evolved to be utilized in management for all types of use cases, such as tasks, issues, and epics. Jira is developed by an Australian company named Atlassian. It is used by many agile development teams that vary in size. <a href=\"https:\/\/gitprotect.io\/jira-backup.html\" target=\"_blank\" rel=\"noreferrer noopener\">Jira work management<\/a> software is created to support users of Kaban, Scrum, and other popular agile frameworks. A fun fact about the name JIRA is that it originated from the Japanese word \u201cGojira\u201d which is translated to \u201cGodzilla\u201d.<\/p>\n\n\n\n<!--more-->\n\n\n\n<p>In this guide, we prepared 10 tips and tricks to upgrade your Jira project management skills.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"1-automation-is-the-key\">#1 Automation is the key<\/h2>\n\n\n\n<p>If you wish, you can invest many hours in manual work while using Jira. However, there is an easier way to control your efficiency. Jira Automation is an easy-to-use, \u201cno-code\u201d dependent feature so that anyone can benefit from its potential by creating rules. <strong>It allows users to completely automate their Jira work management process<\/strong> based on conditions created by team members. It is very helpful while dealing with routine, mundane tasks that in summary burn up too many hours of work time every week. Automation allows processes to follow more naturally.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">You can use it to automize vast scope of tasks, including:<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Sending recurring status updates to the interested sides<\/li>\n\n\n\n<li>Assigning tasks from a board to a chosen team member<\/li>\n\n\n\n<li>Important issues reported by customers from different Jira apps<\/li>\n\n\n\n<li>And many, many more.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"2-shortcuts-make-your-life-easier\">#2 Shortcuts make your life easier<\/h2>\n\n\n\n<p>You probably came across some of Jira\u2019s commands, but most certainly you would be surprised how many of them are not discovered yet. For example, keyboard shortcut \u201cc\u201d opens the pop-up box for creating an issue. Also, you can assign tasks to yourself simply by pressing \u201ci\u201d, and to open the search box just press \u201c\/\u201d. Those are only the tip of the iceberg, so if you want to enrich your commands knowledge visit the <a href=\"https:\/\/www.atlassian.com\/blog\/jira-software\/4-ways-get-jira-keyboard-shortcuts\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Atlassian blog<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"3-connect-jira-to-helpful-apps\">#3 Connect Jira to helpful Apps<\/h2>\n\n\n\n<p>Linking Jira with other applications creates the ability to display more data in one place. It is performed by installing an add-on or plugin that will improve the functionality of the Jira workflow. Many applications that can be used to extend Jira are cataloged on the Atlassian Marketplace.&nbsp; &nbsp;&nbsp;<\/p>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<p class=\"has-text-align-left\" style=\"font-size:22px\">Jira and Bitbucket work best together. Keep track of tasks but don&#8217;t forget about the code security &#8211; <strong>choose the professional Bitbucket and Jira backup<\/strong> <strong>for your compliance needs<\/strong>.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button align=&quot;center&quot;\"><a class=\"wp-block-button__link has-background wp-element-button\" href=\"https:\/\/gitprotect.io\/sign-up.html\" style=\"border-radius:50px;background-color:#ff0300\" target=\"_blank\" rel=\"noreferrer noopener\">Start 14 days free GitProtect trial<\/a><\/div>\n<\/div>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"4-labels-are-crucial\">#4 Labels are crucial<\/h2>\n\n\n\n<p>Labels are an easy way to make sure you and your team have a clear overview of what took place on your project board. They are useful to keep track of different projects displayed on the same board to differentiate epics. You can use different colors to visually underline different labels. Creating them is additional work, but the payoff will be worth it. In the long run, this little change will improve the organization. Older versions of Jira have labels case-sensitive.&nbsp;&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"5-add-project-and-navigation-links\">#5 Add Project and Navigation Links<\/h2>\n\n\n\n<p>If your team has a Confluence space, some kind of hangout, or even a contact email address you could add it to your Jira menus. It is really easy and can help boost the productivity of the whole team. Simply use the \u201cAdd link\u201d or \u201cAdd item\u201d option in the project\u2019s left sidebar. This option is only possible for administrators, so if you are a standard user, please contact the responsible person.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"6-bulk-change\">#6 Bulk change<\/h2>\n\n\n\n<p>One of the most efficient ways of introducing changes to multiple issues is to do it at once by <strong>using the bulk operation feature<\/strong>. This functionality lets you delete, move, transition, and edit plenty of tasks all at the same time.&nbsp;&nbsp;<\/p>\n\n\n\n<p>To find the Bulk change feature you have to shift-click and ctrl-click work to select them. Nex<strong>t <\/strong>right-click and select \u201cBulk Change\u201d in the menu.&nbsp; Now select \u201c\u2026\u201d and then \u201cBulk Change.\u201d<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><a href=\"https:\/\/gitprotect.io\/sign-up.html\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" width=\"1024\" height=\"536\" src=\"https:\/\/gitprotect.io\/blog\/wp-content\/uploads\/2022\/03\/LinkedIn-ads-template-1024x536.png\" alt=\"Get free trial\" class=\"wp-image-2555\" style=\"width:512px;height:268px\" srcset=\"https:\/\/gitprotect.io\/blog\/wp-content\/uploads\/2022\/03\/LinkedIn-ads-template-1024x536.png 1024w, https:\/\/gitprotect.io\/blog\/wp-content\/uploads\/2022\/03\/LinkedIn-ads-template-300x157.png 300w, https:\/\/gitprotect.io\/blog\/wp-content\/uploads\/2022\/03\/LinkedIn-ads-template-768x402.png 768w, https:\/\/gitprotect.io\/blog\/wp-content\/uploads\/2022\/03\/LinkedIn-ads-template-400x209.png 400w, https:\/\/gitprotect.io\/blog\/wp-content\/uploads\/2022\/03\/LinkedIn-ads-template.png 1200w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure><\/div>\n\n\n<h2 class=\"wp-block-heading\" id=\"7-making-clones\">#7 Making clones<\/h2>\n\n\n\n<p>If you ever found yourself in a situation where you have to create an issue similar to or the same as a different one there is a way to make it faster and easier. <strong>In Jira, there is a feature called \u201cClone Issue\u201d<\/strong> which is helpful in those situations. It works within the same project, cloned issue contains the same information as the original one. Certain details, such as comments, work logs, history won&#8217;t be cloned.&nbsp;<\/p>\n\n\n\n<p>To access the \u201cClone Issue\u201d feature simply select and open the issue you want to clone, click three dots and select \u201cClone\u201d. Then on the Clone Issue pop-up, you\u2019ll be able to edit information of a copied issue. Click on \u201cCreate\u201d and it\u2019s done.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"8-create-a-custom-filter\">#8 Create a custom filter<\/h2>\n\n\n\n<p>To improve the view of what is urgent and what can wait you can create a reminder in Jira:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create an issue in Jira and set a future due date.<\/li>\n\n\n\n<li>Now, go to your tasks and apply a filter. For example, \u201cissues due next week\u201d.<\/li>\n\n\n\n<li>Set a \u2018Save as\u2019 for this filter.<\/li>\n\n\n\n<li>Now, add a filter subscription.&nbsp;<\/li>\n\n\n\n<li>This will send you an email reminder for tasks due.<\/li>\n\n\n\n<li>Or you can create a filter that will select closed issues, say 1 week ago, and subscribe to it.<strong>&nbsp;<\/strong><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"9-use-your-bookmarks-bar\">#9 Use Your Bookmarks Bar<\/h2>\n\n\n\n<p>Think about the areas in Jira you visit most and place direct links to them on your browser\u2019s bookmarks bar. If you don\u2019t know how to perform it, it\u2019s extraordinarily simple.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>First, visit the page you&#8217;d prefer to bookmark.<\/li>\n\n\n\n<li>In Chrome, navigate to \u201cBookmarks\u201d in your browser options at the highest right.<\/li>\n\n\n\n<li>Then click \u201cBookmark This Page\u201d.<\/li>\n\n\n\n<li>Finally, name the bookmark and add it to your bookmark bar.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"10-jira-clean-up\">#10 Jira Clean Up<\/h2>\n\n\n\n<p><strong>This process should be considered in the Jira workflow<\/strong> where there is too much data and a lack of governance impacts the performance, structure, and usability. Jira could have performance issues while too much data is stored on its boards, impact reporting, lack of control.&nbsp;<\/p>\n\n\n\n<p>It involves the maintenance of the project so that your work is optimized and goes smoothly. Proces contains three steps: identifying areas of improvement, making changes to objects and configurations, removing items that are no longer required. This process should be ongoing because projects evolving and changing. It could be hard at the beginning, but a few tips should make it easier.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Clean-ups depend on your own needs, but it is recommended to do them regularly on a monthly or quarterly basis. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Extra &#8211; Jira backup<\/h2>\n\n\n\n<p>The last few months showed there can not be top-notch code management without a proper professional <a href=\"https:\/\/gitprotect.io\/jira-backup.html\" target=\"_blank\" rel=\"noreferrer noopener\">Jira backup<\/a>. Agile-driven teams are looking for a way to comprehensive protect source code. A new need arise &#8211; to <a href=\"https:\/\/gitprotect.io\/jira-backup.html\" target=\"_blank\" rel=\"noreferrer noopener\">backup Jira<\/a> Cloud data. Is it partly the result of DevOps teams maturing, security compliances, or the shared responsibility model provided by Atlassian itself? It\u2019s hard to say, but the change is clear. A professional automatic Jira backup should be able to secure all the most important Jira data. Including Projects, Issues, Roles, Workflow, Users, Comments, Attachments, Boards, Versions, Fields, Votes, Audit logs, Notifications, and more.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>One of the most effective tools for managing projects is Jira. This powerful software originally was created as a way to report bugs. However, over time it evolved to be utilized in management for all types of use cases, such as tasks, issues, and epics. Jira is developed by an Australian company named Atlassian. It is used by many agile development teams that vary in size. Jira work management software is created to support users of Kaban, Scrum, and other popular agile frameworks. A fun fact about the name JIRA is that it originated from the Japanese word \u201cGojira\u201d which [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":2447,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[73],"tags":[],"class_list":["post-2446","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-jira","post--single"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>10 Ways to Improve Your Jira Project Management - Blog | GitProtect.io<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/gitprotect.io\/blog\/10-ways-to-improve-your-jira-project-management\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"10 Ways to Improve Your Jira Project Management - Blog | GitProtect.io\" \/>\n<meta property=\"og:description\" content=\"One of the most effective tools for managing projects is Jira. This powerful software originally was created as a way to report bugs. However, over time it evolved to be utilized in management for all types of use cases, such as tasks, issues, and epics. Jira is developed by an Australian company named Atlassian. It is used by many agile development teams that vary in size. Jira work management software is created to support users of Kaban, Scrum, and other popular agile frameworks. 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